Privacy Statement for Riding Mill Drama Club Website

And

Club Constitution

Riding Mill Drama Club          Privacy Notice Patrons


Riding Mill Drama Club is committed to protecting personal information.
This Privacy Policy relates to our use of any personal information we collect from you when you come to one of our productions and join our mailing list.
The information we collect
We collect basic personal details such as your name, address, e-mail address, telephone number.
How we use information.
We will use your information to tell you about our forthcoming shows and similar events that are likely to be of interest to you, this is called ‘Legitimate Interest’
We will not share your information with third parties without your consent  
Security  
We put in place reasonable security measures to protect against any unauthorized access or damage to, or disclosure or loss of, your information.
Your rights.
Please let us know if your information changes as it is important that the information, we hold about you is accurate and up to date.
You are on our mailing list because you have been to one of our productions or have expressed an interest in them. Circulating information to you is a necessary part of promoting our productions but you can ask us to stop sending you this information and remove your details from our files at any time.
You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply contact us at the address below We will take reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy  
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first

How to contact us  
For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of the following ways.

By Phone to the Secretary:
By email:  RMDCsales@gmail.com

To unsubscribe from our general email newsletters please click the unsubscribe option at the bottom of the email,  Or reply stating Unsubscribe

Riding Mill Drama Club       Members Privacy Policy


Riding Mill Drama Club is committed to protecting personal information. 
This Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the Society. 
Members pay a membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, music and orchestra. Supporters also include lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.
The personal information we collect from you.
We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, standing order details. 
For Members
We may also take your photograph and ask you for your biography.  
How we use information.
We will use your information to send you newsletters, letters or emails to give you details of General Meetings, shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes and newsletters. Your information may also be shared with our committee members (who are our Society’s Trustees). This use is in our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters. 
We will not share your information with other third parties without your consent.  
Security  
We put in place reasonable security measures to protect against any unauthorized access or damage to, or disclosure or loss of, your information.  
Your rights
Please let us know if your information changes as it is important that the personal information, we hold about you is accurate and up to date.  
We will keep your information indefinitely after you remain an active member or supporter of Riding Mill Drama Club. We keep your information because you may resume your connection with Riding Mill Drama Club and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further newsletters.  You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.  

Changes to this Privacy Policy  
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.  
How to contact us  
For any questions or concerns relating to this Privacy Policy Or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways: 
By Phone to the Secretary : or by email: RMDCsales@gmail.com.

Copyright Statement for Riding Mill Drama Club Website

Photo Copyright  Statement

All photographs used on this website are supplied for its use on this website by club members and copyright remains with them.

Website Copyright and Use Statement

Reasonable efforts have been made to ensure the accuracy of information presented on this web site, but the accuracy of this information cannot be guaranteed. The Content, and any and all services or products promoted via the web site are provided on an “as is” basis.

The use of the web site, the Content and any product or service discussed or promoted via the web site is at your sole risk.

You agree to use the web site for lawful purposes only.

The Content is protected by copyright and other intellectual property laws under both United Kingdom and foreign laws, and contains trademarks and other proprietary information. Title to the Content remains with Riding Mill Drama Club.

Any use of the Content not expressly permitted by these Terms of Use is a breach of these Terms of Use and may violate copyright, trademark, and other laws. Content and features are subject to change or termination without notice by Riding Mill Drama Club.

You acknowledge that you do not acquire any ownership rights by downloading copyrighted material. You may not modify, publish, transmit, display, participate in the transfer or sale, create derivative works, or in any way exploit, any of the Content, in whole or in part, without written permission from RMDC.

RIDING MILL DRAMA CLUB

 

CONSTITUTION  (Amended 19th May 2005)

 

1     NAME

 The Club shall be called Riding Mill Drama Club.

 

2     OBJECTS

 The objects of the Club shall be the presentation of dramatic entertainment and the promotion of the appreciation of dramatic art and community spirit in the Parish of Broomhaugh and Riding.

 

3    MEMBERSHIP

 3.1   Members shall be admitted by the committee at its sole discretion

 3.2   A record of names and addresses of members shall be kept by the honorary secretary

 

4    MANAGEMENT

 4.1   The management of the club shall be conducted by a committee of nine members of the club who are elected at the annual general meeting for a term of three years (DN1)

 4.2   At the annual general meeting three members of the committee shall retire but shall be available for re-election provided their individual continuous term of committee service shall not exceed nine years. At the completion of nine years continuous service the member must stand down for a year before being eligible for re-election to the committee

 4.3   The committee shall have power to appoint a members or members to fill any casual vacancy on the committee or to co-opt an additional member onto the committee until the next annual general meeting. Members so appointed may offer themselves for re-election to serve out the maximum remaining period of committee service allowed for the person they have replaced.

 4.4   The committee shall meet at such times as they shall determine and at all meetings of the committee four members shall form a quorum.

 

5    OFFICERS

 5.1   The President of the club shall be appointed by the committee and shall hold office until death or resignation unless removed from office by unanimous resolution of the committee.

The President shall be entitled to attend all meetings of the committee and contribute to discussions but may not vote.

 5.2   Within fourteen days of the annual general meeting the committee shall appoint or confirm in office from their number a chairman, vice-chairman, honorary secretary, honorary treasurer and Village Hall Trust Management Committee representative. No member shall hold more than one office simultaneously.

 

DN1 After the inaugural meeting when all 9 committee members are elected at once, they shall “as a one off” arrange amongst themselves to retire after one, two or three years of office, to ensure an annual rotation of 3 members

 

6    SUBSCRIPTIONS

 6.1   Every member shall pay an annual subscription the amount of which shall be confirmed at the annual general meeting and which shall be due on that date.

 6.2   If any member shall fail to pay the subscription within 14 days of a written notice having been sent to that person’s address as recorded in the register of members the committee shall be entitled to terminate that person’s membership without further notice.

 

7    APPLICATION OF FUNDS

 No money or property of the club shall be used otherwise than for the benefit of the club as a whole or for some charitable or benevolent purpose chosen by a resolution carried in accordance with paragraph 12

 

8    ACCOUNTS

 Full audited accounts of the financial affairs of the club shall be made available to every member at the annual general meeting.

 

9    ANNUAL GENERAL MEETING

 The annual general meeting shall be held in the month of May each year at which the following business shall be conducted :-

 9.1  The Chairman’s report ;

 9.2  The presentation and ( if accepted ) the adoption of the audited accounts for the year to 30 April preceding the meeting;

 9.3  The election of committee members;

 9.4  The appointment of an auditor;

 9.5  Such other business as shall have been communicated to the honorary secretary and included in the notice of the meeting sent by the honorary secretary to the members at least 14 days before the meeting.

 

10    EXTRAORDINARY GENERAL MEETING

 An extraordinary general meeting shall be convened within 21 days on the requisition of one fifth of the members of the club for the time being or fifteen members whichever shall be less.

Such requisition must state the purpose for which the meeting is required.

 

11    CHAIRMAN OF GENERAL MEETINGS OF THE CLUB

 The President of the club shall preside at all general meetings of the club but if the President is not present within 15 minutes after the time appointed for the meeting or has signified an inability to be present at the meeting the chairman or failing the chairman the vice-chairman shall chair the meeting.

 

12    PROCEDURE AT GENERAL MEETINGS

 12.1 At all general meetings of the club one fifth of the members of the club for the time being or fifteen members whichever shall be the less shall form a quorum.

 12.2 No alteration or addition to these rules or application of funds under paragraph 7 shall be made except by a resolution carried by a majority of at least two thirds of the members present at a general meeting.

Safeguarding Policy

Policy statement

It is the policy of Riding Mill Drama Club that the welfare of the children and young people is paramount regardless of age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity and that everyone who may use or visit the theatre, has a right to protection from physical, sexual and emotional abuse. Children and young people are defined as under the age of 18. We also acknowledge our responsibilities in respect of adult volunteers or visitors who might be deemed to be ‘at risk’ because they are ‘vulnerable’. (A Vulnerable Adult is defined in accordance with The Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) Order 2002 as a person aged 18 or over who has a condition of the following type: (i) a substantial learning or physical disability; (ii) a physical or mental illness or mental disorder, chronic or otherwise, including an addiction to alcohol or drugs; or (iii) a significant reduction in physical or mental capacity.

 

Riding Mill Drama Club is fully committed to safeguarding the welfare of all children, young people and vulnerable adults. It recognises its responsibility to take all reasonable steps to promote best practice and to protect children from harm, abuse and exploitation.

 

Riding Mill Drama Club acknowledges its duty to act appropriately to any allegations, reports or suspicions of abuse. Its volunteers will Endeavour to work together to encourage the development of an ethos that embraces difference and diversity and respects the rights of all children, young people and adults.

 

The Trustees and Management Committee of Riding Mill Drama Club  will therefore:

  1. Ensure that volunteers working with children understand their legal and moral obligations to protect children and young people from harm, abuse and exploitation

  2. Develop best practice in relation to the recruitment of such volunteers. Riding Mill Drama Club is committed to providing a safe and secure environment for children, volunteer staff and visitors and promoting a climate where children and adults will feel confident about sharing any concerns which they may have about their own safety or the well-being of others.

  3. Ensure that volunteers understand their responsibility to work to the standards detailed in the club’s Child Protection Procedures

  4. Ensure that volunteers understand their obligations to report care or protection concerns about a child/young person, or a volunteers’ conduct towards a child/young person, to the theatre’s designated person for child protection

  5. Ensure that all procedures relating to the conduct of volunteers are implemented in a consistent and equitable manner

  6. Ensure that the designated child protection person understands his/her responsibility to refer any child protection concerns to the statutory child protection agencies (i.e. police and/or children’s social care)

  7. Provide opportunities for volunteers to develop their skill and knowledge particularly in relation to the care and protection of children and young people and adults at risk.

  8. Ensure that children and young people are enabled to express their ideas and views on a wide range of issues in connection with the theatre’s services.

  9. Facilitate involvement of parents or carers in the work of the club and make child protection procedures available to them.

  10. Ensure that written permission is received from parents/carers for their children to engage in club activities and that specific information is provided in relation to the specific needs of children (eg medical need, allergies, special educational needs)

  11. Endeavour to keep up-to-date with national developments relating to the care and protection of children and young people.

  12. Take seriously any allegation or suspicion of abuse towards a child with whom Riding Mill Drama Club is in contact and recognise that any child can be subject to abuse and that any matter arising from this will be dealt with appropriately following a clear set of procedures.

  13. Ensure that volunteers who are in positions of trust in respect of children and young people, are aware of the law relating to sexual activity with under 18s.

 

Vulnerable children

Particular vigilance will be exercised in respect of children and young people who could be vulnerable by virtue of disability, special educational needs, homelessness, refugee/asylum seeker status, the effects of substance abuse within the family, those who are young carers and those who are ‘looked after’ or ‘in the care’ of a Local Authority. In addition we acknowledge that children who are affected by abuse or neglect may demonstrate their needs and distress through their words, actions, behaviour, demeanour or other children. We will work hard to promote a strong positive ethos through our club activities and will have high expectations of the behaviour expected of all participants.

 

Responsibilities within this policy

  1. All volunteers are responsible for the operation of the Child Protection Policy and they should act upon any concern no matter how small or trivial it may seem.

  2. All volunteers recognise the position of trust in which they have been placed.

  3. In every respect, employees and volunteers ensure that the relationships they form with children and young people are appropriate.

  4. The Trustees and Management Committee of Riding Mill Drama Club  ensure that volunteers working directly with children and young people have a Disclosure and Barring Service. Volunteers requiring DBS disclosures are:

  • Youth Theatre leaders

  • Chaperones on specific productions in which children perform

  • Directors of productions in which children are involved (under 18)

  • The Designated and Deputy Designated persons

  • All members of the management board of the committee of the club

  1. In cases where there is an allegation or suspicion of child abuse, the Designated Person(s) will take steps immediately to ensure that no child or adult is placed in a position which could cause further compromise.

  2. Any allegation or suspicion of child abuse is reported to Northumberland Children’s Services

  3. Where urgent issues of child protection are involved, the Trustees and the Management Committee have, as appropriate, the authority to suspend volunteers from working in the club

  4. Riding Mill Drama Club will work with the appropriate local agencies, in particular Northumberland  Children’s Services and the local Police, to ensure that children are safeguarded through the effective operation of Riding Mill Drama Club’s child protection procedures.

  5. Riding Mill Drama Club is committed to reviewing our policy and good practice at regular intervals.

 

Required actions

All volunteers working within Riding Mill Drama Club are required to report instances of actual or suspected child abuse to the Designated Person(s) with responsibility for child protection.

The Designated Person is:  Helen Mason email  helen1mason@aol.com

The Deputy Designated is: Angela Routledge email  south.lea@tiscali.co.uk

 

When an individual concern/incident is brought to the notice of the Designated Person(s), they will seek advice from Northumberland Children’s Services in relation to child protection issues.

All parents/ carers of children involved in theatre activities will be informed of our safeguarding responsibilities and the existence of this policy. In situations where children or young people sustain injury or are otherwise affected by an accident or incident whilst they are the

responsibility of the theatre, parents will be notified of this as soon as possible.

 

The role of the Trustees

The Trustees have formally adopted this policy and will review its content and the office holders annually or sooner if there are any legislative changes or new good practice guidance.

The Trustees will receive an annual report from the designated person(s) to monitor both the volume and progress of cases where a concern has been raised to ensure that the theatre is meeting its duties in respect of safeguarding.

Riding Mill Drama Club

NOV 2022

 

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