Privacy Statement for Riding Mill Drama Club Website

And

Club Constitution

Riding Mill Drama Club          Privacy Notice Patrons


Riding Mill Drama Club is committed to protecting personal information.
This Privacy Policy relates to our use of any personal information we collect from you when you come to one of our productions and join our mailing list.
The information we collect
We collect basic personal details such as your name, address, e-mail address, telephone number.
How we use information.
We will use your information to tell you about our forthcoming shows and similar events that are likely to be of interest to you, this is called ‘Legitimate Interest’
We will not share your information with third parties without your consent  
Security  
We put in place reasonable security measures to protect against any unauthorized access or damage to, or disclosure or loss of, your information.
Your rights.
Please let us know if your information changes as it is important that the information, we hold about you is accurate and up to date.
You are on our mailing list because you have been to one of our productions or have expressed an interest in them. Circulating information to you is a necessary part of promoting our productions but you can ask us to stop sending you this information and remove your details from our files at any time.
You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply contact us at the address below We will take reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy  
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first

How to contact us  
For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of the following ways.

By Phone to the Secretary:
By email:  RMDCsales@gmail.com

To unsubscribe from our general email newsletters please click the unsubscribe option at the bottom of the email,  Or reply stating Unsubscribe

Riding Mill Drama Club       Members Privacy Policy


Riding Mill Drama Club is committed to protecting personal information. 
This Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the Society. 
Members pay a membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, music and orchestra. Supporters also include lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.
The personal information we collect from you.
We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, standing order details. 
For Members
We may also take your photograph and ask you for your biography.  
How we use information.
We will use your information to send you newsletters, letters or emails to give you details of General Meetings, shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes and newsletters. Your information may also be shared with our committee members (who are our Society’s Trustees). This use is in our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters. 
We will not share your information with other third parties without your consent.  
Security  
We put in place reasonable security measures to protect against any unauthorized access or damage to, or disclosure or loss of, your information.  
Your rights
Please let us know if your information changes as it is important that the personal information, we hold about you is accurate and up to date.  
We will keep your information indefinitely after you remain an active member or supporter of Riding Mill Drama Club. We keep your information because you may resume your connection with Riding Mill Drama Club and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further newsletters.  You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.  

Changes to this Privacy Policy  
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.  
How to contact us  
For any questions or concerns relating to this Privacy Policy Or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways: 
By Phone to the Secretary : or by email: RMDCsales@gmail.com.

Copyright Statement for Riding Mill Drama Club Website

Photo Copyright  Statement

All photographs used on this website are supplied for its use on this website by club members and copyright remains with them.

Website Copyright and Use Statement

Reasonable efforts have been made to ensure the accuracy of information presented on this web site, but the accuracy of this information cannot be guaranteed. The Content, and any and all services or products promoted via the web site are provided on an “as is” basis.

The use of the web site, the Content and any product or service discussed or promoted via the web site is at your sole risk.

You agree to use the web site for lawful purposes only.

The Content is protected by copyright and other intellectual property laws under both United Kingdom and foreign laws, and contains trademarks and other proprietary information. Title to the Content remains with Riding Mill Drama Club.

Any use of the Content not expressly permitted by these Terms of Use is a breach of these Terms of Use and may violate copyright, trademark, and other laws. Content and features are subject to change or termination without notice by Riding Mill Drama Club.

You acknowledge that you do not acquire any ownership rights by downloading copyrighted material. You may not modify, publish, transmit, display, participate in the transfer or sale, create derivative works, or in any way exploit, any of the Content, in whole or in part, without written permission from RMDC.

RIDING MILL DRAMA CLUB

 

CONSTITUTION  (Amended 19th May 2005)

 

1     NAME

 The Club shall be called Riding Mill Drama Club.

 

2     OBJECTS

 The objects of the Club shall be the presentation of dramatic entertainment and the promotion of the appreciation of dramatic art and community spirit in the Parish of Broomhaugh and Riding.

 

3    MEMBERSHIP

 3.1   Members shall be admitted by the committee at its sole discretion

 3.2   A record of names and addresses of members shall be kept by the honorary secretary

 

4    MANAGEMENT

 4.1   The management of the club shall be conducted by a committee of nine members of the club who are elected at the annual general meeting for a term of three years (DN1)

 4.2   At the annual general meeting three members of the committee shall retire but shall be available for re-election provided their individual continuous term of committee service shall not exceed nine years. At the completion of nine years continuous service the member must stand down for a year before being eligible for re-election to the committee

 4.3   The committee shall have power to appoint a members or members to fill any casual vacancy on the committee or to co-opt an additional member onto the committee until the next annual general meeting. Members so appointed may offer themselves for re-election to serve out the maximum remaining period of committee service allowed for the person they have replaced.

 4.4   The committee shall meet at such times as they shall determine and at all meetings of the committee four members shall form a quorum.

 

5    OFFICERS

 5.1   The President of the club shall be appointed by the committee and shall hold office until death or resignation unless removed from office by unanimous resolution of the committee.

The President shall be entitled to attend all meetings of the committee and contribute to discussions but may not vote.

 5.2   Within fourteen days of the annual general meeting the committee shall appoint or confirm in office from their number a chairman, vice-chairman, honorary secretary, honorary treasurer and Village Hall Trust Management Committee representative. No member shall hold more than one office simultaneously.

 

DN1 After the inaugural meeting when all 9 committee members are elected at once, they shall “as a one off” arrange amongst themselves to retire after one, two or three years of office, to ensure an annual rotation of 3 members

 

6    SUBSCRIPTIONS

 6.1   Every member shall pay an annual subscription the amount of which shall be confirmed at the annual general meeting and which shall be due on that date.

 6.2   If any member shall fail to pay the subscription within 14 days of a written notice having been sent to that person’s address as recorded in the register of members the committee shall be entitled to terminate that person’s membership without further notice.

 

7    APPLICATION OF FUNDS

 No money or property of the club shall be used otherwise than for the benefit of the club as a whole or for some charitable or benevolent purpose chosen by a resolution carried in accordance with paragraph 12

 

8    ACCOUNTS

 Full audited accounts of the financial affairs of the club shall be made available to every member at the annual general meeting.

 

9    ANNUAL GENERAL MEETING

 The annual general meeting shall be held in the month of May each year at which the following business shall be conducted :-

 9.1  The Chairman’s report ;

 9.2  The presentation and ( if accepted ) the adoption of the audited accounts for the year to 30 April preceding the meeting;

 9.3  The election of committee members;

 9.4  The appointment of an auditor;

 9.5  Such other business as shall have been communicated to the honorary secretary and included in the notice of the meeting sent by the honorary secretary to the members at least 14 days before the meeting.

 

10    EXTRAORDINARY GENERAL MEETING

 An extraordinary general meeting shall be convened within 21 days on the requisition of one fifth of the members of the club for the time being or fifteen members whichever shall be less.

Such requisition must state the purpose for which the meeting is required.

 

11    CHAIRMAN OF GENERAL MEETINGS OF THE CLUB

 The President of the club shall preside at all general meetings of the club but if the President is not present within 15 minutes after the time appointed for the meeting or has signified an inability to be present at the meeting the chairman or failing the chairman the vice-chairman shall chair the meeting.

 

12    PROCEDURE AT GENERAL MEETINGS

 12.1 At all general meetings of the club one fifth of the members of the club for the time being or fifteen members whichever shall be the less shall form a quorum.

 12.2 No alteration or addition to these rules or application of funds under paragraph 7 shall be made except by a resolution carried by a majority of at least two thirds of the members present at a general meeting.

RIDING MILL DRAMA CLUB CHILD PROTECTION POLICY

Riding Mill Drama Club recognizes its duty of care under the Children and Young Persons Act 1963, the Child (Performances) Regulations 1968, the Protection of Children Act 1999 and the Criminal Justice and Court Services Act 2000 (in Scotland change to Protection of Children (Scotland) Act 2003).

 

The club recognises that abuse can take many forms, whether it be physical abuse, emotional abuse, sexual abuse or neglect. The club is committed to practice which protects children from harm. All members of the club accept and recognize their responsibilities to develop awareness of the issues which cause children harm.

 

The club believes that:

• The welfare of the child is paramount.

• All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.

• All suspicions and allegations of abuse should be taken seriously and responded to swiftly and appropriately.

• All members and employees of the club should be clear on how to respond appropriately.

 

The club will ensure that:

• All children will be treated equally and with respect and dignity.

• The duty of care to children will always be put first.

• A balanced relationship based on mutual trust will be built which empowers the children to share in the decision making process.

• Enthusiastic and constructive feedback will be given rather than negative criticism.

• Bullying will not be accepted or condoned.

• All adult members of the club provide a positive role model for dealing with other people.

• Action will be taken to stop any inappropriate verbal or physical behaviour.

• It will keep up-to-date with health & safety legislation.

• It will keep informed of changes in legislation and policies for the protection of children.

• It will undertake relevant development and training.

• It will hold a register of every child involved with the club and will retain a contact name and number close at hand in case of emergencies.

 

The club has child protection procedures which accompany this policy.

The club has a dedicated Child Protection Officer, who is in charge of ensuring that the child protection policy and procedures are adhered to. That person’s name is Miss Judith Wilthew and she can be contacted on 01434682590

 

This policy will be regularly monitored by the Committee of the club and will be subject to annual review.

Date: 1 August 2011

 

CHILD PROTECTION PROCEDURES PDF Click to view

PARENTAL PERMISSION FOR PHOTOGRAPHS Click to view